Board Meeting / AGM / EGM Documentation

Notices, minutes, and resolutions prepared correctly the first time, so every meeting your company holds stands up to scrutiny.

Price starting from ₹2,499 + Govt fee*

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    Documentation Coverage

    What We Prepare For Each Meeting Type

    Every meeting type has its own notice period, resolution format, and filing requirement — here's exactly what we draft for each.

    Board Meetings

    Every 120 days
    • Notice of meeting
    • Agenda preparation
    • Minutes drafting
    • Board resolutions

    AGM (Annual)

    21-day notice
    • 21-day notice preparation
    • Financial statement approval
    • Director appointment resolutions
    • Auditor appointment/ratification

    EGM (Extraordinary)

    As-needed, urgent
    • Special resolution drafting
    • Shorter-notice consent handling
    • Situational agenda items
    • MGT-14 filing where applicable

    How the Documentation Process Works

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    Meeting Requirement Assessment

    We confirm the type of meeting needed and the applicable notice period and quorum requirements.

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    Notice & Agenda Drafting

    A compliant notice and agenda are prepared and shared for circulation to members or directors.

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    Resolution Drafting

    Ordinary or special resolutions are drafted precisely to match the matters being approved.

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    Meeting Minutes

    Minutes are recorded and finalized in the format required under the Companies Act.

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    ROC Filing (If Required)

    Where applicable, resolutions are filed with the ROC using MGT-14 within the prescribed timeline.

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      Tell us about your needs and our consultants will reach out within 24 hours — no obligation.

      Documents Required

      Keep these ready before your meeting so notices, agendas, and resolutions can be drafted without delay.

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      List of directors/shareholders to be notified

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      Matters to be discussed/approved

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      Previous meeting minutes (for reference)

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      Company's Articles of Association

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      Financial statements (for AGM)

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      Draft resolutions, if already prepared

      Frequently Asked Questions

      How many Board Meetings must a company hold each year ?
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      A private limited company must hold at least four Board Meetings each year, with a gap of no more than 120 days between two consecutive meetings.
      What is the difference between an AGM and an EGM ?
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      An AGM (Annual General Meeting) is a mandatory yearly meeting to approve financial statements and routine business. An EGM (Extraordinary General Meeting) is called whenever urgent matters require shareholder approval outside the annual cycle.
      How much notice is required before an AGM or EGM ?
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      A minimum of 21 clear days' notice is generally required for an AGM, and 21 days for an EGM as well, though shorter notice is permitted in specific circumstances with requisite consent.
      Do all resolutions need to be filed with the ROC?
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      Only specific resolutions, mainly special resolutions and certain board resolutions listed under the Companies Act, need to be filed with the ROC using Form MGT-14, typically within 30 days.

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